EDI 940: Warehouse Shipping Order Transaction Specifications

The EDI 940 Warehouse Shipping Order transaction set is used to instruct remote warehouses to ship orders. It is commonly used by a seller, such as a manufacturer or wholesaler, to authorize a warehouse to make a shipment to a buyer, such as a retailer. The 940 may also be used to confirm a shipment, modify a shipment or cancel a previous shipping order. The 940 transaction essentially instructs the warehouse on what to ship, how much and when. Specific information provided in this transaction set may include:

• Manufacturer information
• Delivery date
• Item descriptions and quantities
• Ship-to information (location name and address, contact, etc.)
• Bill-to information
• Shipment method information

The 940 Warehouse Shipping Order data can be generated from Sales Order or Purchase Order information. Warehouses may submit a 997 Acknowledgement in response to a 940 transaction, to verify its receipt. Once the order has shipped, a 945 Shipment Advice transaction is sent by the warehouse to provide the shipment details which, in turn, can be used by the seller to produce an 856 Advance Ship Notice and an 810 Invoice. Get the knowledge and skills you need to handle day-to-day EDI tasks more effectively with a comprehensive training program from 1 EDI Source. We offer a series of regular hands-on courses taught by the experts at 1 EDI Source. View our class schedule and register for a course today.