EDI 816 Organizational Relationships Transaction Sets

The EDI 816 Organizational Relationships transaction set is used in two formats for transmitting location information. One format of the 816 is for providing location addresses. The second format is to communicate information about the organizational relationships between locations, such as stores services by specific Distribution Centers, warehouses, etc. Many of the most commonly used EDI transactions, such as 850 Purchase Orders and 810 Invoices, typically do not include detailed location information. Instead, in order to reduce cost and complexity, these documents simply identify locations by unique codes. The EDI 816 transaction provides trading partners with the sender’s location addresses and their corresponding codes. It can also provide information on each location’s eligibility to purchase under terms of the relationship with a seller. A parent organization with various locations may include any of the following:

• Manufacturers with multiple locations for production, assembly, distribution, etc.
• Multi-hospital and medical facility healthcare systems
• A chain of retail stores and regional distribution centers
• Associations with regional membership locations

It is important for these types of organizations to help trading partners understand the relationships between their various locations, and between the locations and the parent organization. 816 transactions include a code to identify whether the information provided is either original, an addition to previously provided information, or represents previous information to be deleted. Get the most out of your EDI data. EDI/HQ™, our advanced EDI software, includes advanced data management tools providing total access to your EDI transaction data for management reporting and decision making. Contact us to schedule a demonstration.